Rate: $22/hr

 

The Trilingual Administrative Specialist within the Psychiatry team works closely with the providers, nurses and medical assistants to create a customer-friendly experience for clients receiving psychiatry services via a virtual platform. The Administrative Specialist also ensures that the general business functions, such as scheduling, appointment reminders, and keeping provider calendars updated are completed to allow services to function smoothly and efficiently.  This position will work on-site to begin with, but may have flexibility to work a hybrid schedule with supervisor’s approval.

 

Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement.  We are a strong-knit community that values the ideas and contributions from our staff.

 

High School Diploma/GED

First Shift

Additional Shift Details
Schedule is expected to align with the psychiatry providers schedule.
Trilingual-English/Spanish/Portuguese required- Tuesday/Wednesday/Thursday 8-8
****comes out to 36 hours but if they want 40 hours we can fill the additional 4 hours.

They could eventually be remote, but until we see how the role goes they will be in Framingham at 1094. Someone who is available to be in person, with the opportunity to move to hybrid in the future.

• Proficiently navigates the zoom platform
• Virtually greets clients in a helpful, friendly and approachable manner.
• Updates contact information, verify insurance, and collects co-payment.
• Respond to and direct telephone and email inquiries promptly.
• Schedule ongoing appointments for providers.
• Provide clerical and administrative support to providers.
• Contact appropriate department and/or personnel in cases of an emergency.

• Trilingual-English/Spanish/Portguese required
• Must have a high school diploma or equivalent degree.  Psychology and social work students are strongly encouraged to apply!
• Must have valid driver’s license and access to auto.
• Excellent written and verbal communication.
• Excellent customer services and communication skills.  
• Comprehensive computer knowledge.
• Must hold a valid driver's license and access to an operational and insured vehicle.
• Demonstrated understanding of and competence in serving culturally diverse populations.

 

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.