$60,000-$65,000

The Senior Payroll Coordinator is responsible for processing accurate and timely payroll for employees. This role manages all payroll inputs and adjustments, ensures compliance with company policies, and provides support to employees with pay-related questions.

This is a hybrid position, but employees are expected to report to the office on specific dates determined by the manager. These dates will be communicated in advance to support collaboration, training, or key business activities.  This position requires a minimum of 3 and at times up to 4 days, depending on business needs.

Schedule: Monday through Friday 8:30am-5pm

1. Manage end-to-end payroll processing every pay period, ensuring timecards are collected and approved on schedule. Enter and verify any payroll adjustments, such as manual checks, bonuses, retroactive pay, and shift differentials in ADP Workforce Now.
2. Reconcile reported hours and ensure the payroll data is accurate. Review preliminary payroll reports (pre-process registers) for errors and make necessary corrections prior to finalizing each pay run.
3. Serve as a point of contact for payroll inquiries. Respond to employee questions regarding pay, timecards, or deductions in a clear and helpful manner, providing excellent customer service.
4. Handle payroll output by receiving the payroll package and distributing or mailing out paychecks/pay statements as needed in a timely manner. Maintain confidentiality and security of payroll information during this process.
5. Utilize ADP’s reporting tools to generate payroll reports and audits. Ensure proper documentation of payroll records and assist with any payroll-related reporting requirements or compliance checks.
6. Identify and recommend improvements to payroll processes or tools. Work with Senior Director of Payroll to implement best practices that increase efficiency and accuracy in payroll operations. 
7. Actively participate in team meetings and training sessions. Stay informed about updates in payroll policies or systems and contribute to a collaborative team environment. 
8. Prepare payroll reports for state compliance and other required submissions.
9. Attend and actively participates in supervision and staff meetings.
10. Performs all duties in accordance with the agency’s policies and procedures.

1. A.S. Degree and 3 years experience processing payroll with ADP Workforce Now (or a similar HRIS/payroll system). Experience with ADP Enhanced Time and Attendance is a plus.
2. Proficiency in Microsoft Excel and other spreadsheet tools, with the ability to import/export data between Excel and ADP. Comfortable with general computer applications and capable of learning new software quickly. 
3. Excellent verbal and written communication skills. Able to clearly and professionally communicate with employees at all levels of the organization and with external contacts as needed.
4. High level of organization and attention to detail is critical. Able to juggle multiple tasks, meet deadlines, and ensure accuracy in a fast-paced environment. 
5. A self-motivated and well-organized individual who is eager to learn and take initiative. Willing to ask questions and continuously improve knowledge of payroll practices.
6. High energy and positive attitude with strong interpersonal skills. A collaborative individual who works effectively with others and contributes to a respectful, inclusive work environment.  Demonstrated customer service skills are required. 
7. Must be able to perform each essential duty satisfactorily.

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.