*Starting rate: $22/hour*

The Administrative Assistant to the Director of Clinical Services for Deaf Services plays a critical role in ensuring the efficient and accessible operation of the Deaf Services Director of Clinical Services office. This individual will function as a trusted partner, providing high-level administrative, accessibility, and operational support to the Director of Clinical Services and serving as a liaison between the Deaf Services leadership team and internal and external stakeholders. The ideal candidate is initiative-taking, highly organized, and able to manage multiple priorities with sensitivity and professionalism.

Are you ready to make a difference?

• Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures.
• Provide general administrative support, including triaging emails and phone calls, managing schedules, and preparing documents and reports.
• Organize meetings, appointments, and events, including scheduling, confirming appointments, and preparing materials.
• Ensure effectiveness of communication by confirming communication access prior to meetings and assist with collection of interpreter preparation materials with a minimum of three business days in advance.
• Direct staff on the linguistic and cultural nuances of the Deaf and Non-Deaf community in relation to the design of and/or implementation of trainings, meetings, and projects. This includes advocating for preferred interpreters to be present in meetings with Clinical Director.
• Collaborate closely with other administrative staff and departments to support daily operations and special projects.
• Attend scheduled meetings, lectures, or events to take detailed notes on key discussions, decisions, and action items.
• Produce typed or written notes in a timely manner, ensuring they are legible, easy to understand, and accurately reflect the content discussed.

• Attend and actively participate in supervision and staff meetings.
• Maintain professional, pleasant, approachable, and helpful demeanor always.
• Adhere to all principles related to the Advocates Way.
• Ensure that individuals are treated with dignity and respect in accordance with Advocates Human Rights Policy.
• Perform all duties in accordance with the agency’s policies and procedures.

• High School Diploma or GED and 1-2 years administrative experience.
• Strongly prefer that a candidate will have a demonstrated understanding of and competence in serving culturally diverse populations.
• Ability to communicate effectively verbally and in writing.
• Ability to read and write English and communicate effectively in ASL.
• Ability to type 50+ words per minute.
• Strong computer knowledge, including Microsoft Office Suite, and Zoom platform.
• Must have knowledge of office procedures and equipment.

• Ability to thrive in a fast-paced, collaborative environment and as well as work independently.
• Strong organizational skills and ability to multi-task

• High energy level and superior interpersonal skills.

• Must hold a valid drivers’ license. Must have access to an operational and insured vehicle.

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.